What is it?
Cloud computing is the storage of servers and data in secure data centres that can be accessed by users through their internet browsers. This means there is no need for servers in businesses, with information easily accessed through PCs, iPads, iPhones or any other mobile device, no matter where you are, so long as you have access to the internet. It allows for an unlimited number of computers to access the cloud, without impacting on its performance, meaning unlimited processing and storage capabilities. If you have ever received a document over Gmail and Google documents, where you have shared, read and edited documents, then you have used Cloud Computing before.
Different Types of Cloud
There are different types of Clouds, including Public, Private and Personal Clouds. Companies that use Public Clouds include Google, eBay and Facebook, while Private Clouds are used by companies to secure information in a hosted data centre for improved security, reliability and efficiency. Personal Clouds is being able to access all your personal information in one place and having the option of sharing it with others, such as your personal information on a social networking page. Personal cloud computing also means that the information on all your gadgets, such as your iPod, phone, PC, etc are synchronised at all times.
One of the main benefits of cloud computing is the amount of costs it cuts for your business. There is no need for expensive computer equipment and servers to be installed in the office. This cuts hardware, software and energy costs and also, more basically, saves on space in an office.
Because information is not stored in any single location, it can be located from anywhere with any device, once it has an internet connection. With an organised and secure cloud computing system, all a company’s information can be kept in one secure place, with employees able to access whatever information they are permitted to. This further protects both the company’s and the client’s private and confidential information.
It also helps to simplify the IT management in a small business. Any support needs, service issues or queries are handled by the service provider, while many include administration control panels that allow quick and easy changes to be made to the service by the customers, without any need to contact the service provider.
Updates in software and hardware are done automatically by the service provider, meaning your technology is always up-to-date and at a reduced implementation cost.
Cloud computing allows for the integration of document scanning, enabling invoices to be scanned and automatically sent to the accounting system on a daily basis, where the accountant can then check and confirm the entry. This can dramatically cut the cost of processing, in turn reducing the cost of book keeping services, saving time and businesses money.